JOB SUMMARY:

The Administration Coordinator, Legal Assistant is accountable to provide administrative support to a managerial function or department. As a member of SaskPower’s management team, this position is responsible to oversee and implement administrative procedures and support the day-to-day operations of the Law department including the implementation of administrative procedures, establishing work priorities and coordinating with other areas of the organization to ensure departmental goals and objectives are met.

The responsibilities of this position include, but are not limited to, maintaining an electronic database and paper filing systems; preparation, of contractual legal documents, corporate documents and letters from existing precedents; formatting and editing of documents; utilizing ISC and filing via ISC Corporate Registry; diary, document and file management, and other administrative functions; receipt, review and processing of invoices; and effective communication with the Law Department’s clients, lawyers, and law firms.

KEY ACCOUNTABILITIES:

• Perform clerical and administrative activities including managing and responding to administrative inquiries on behalf of the department
• Compile data and prepare, edit, and proofread correspondence, invoices, presentations, reports and related materials
• Organize information and materials for meetings and conferences, including taking meeting minutes
• Recommend, review, evaluate and approve confidential documents, briefs and reports containing sensitive information related to the managerial functions of the department
• Set up and maintain files and records which may contain confidential and sensitive information
• Assist in the preparation of departmental operating budgets and maintain inventory and budgetary controls
• Order office supplies and maintain departmental records and inventory
• Other related duties as assigned

KNOWLEDGE/SKILLS/ABILITIES:

• Related professional designation(s) and/or certification(s) AND/OR;
• Three (3) years of related administration or clerical experience, or equivalent

• Ability to format contractual legal documents would be considered an asset
• Excellent computer skills in Microsoft Office 
• Excellent oral and written communication skills
• Excellent interpersonal and organizational skills
• Ability to meet deadlines and deals with quick turnaround.
• Ability to manage multiple tasks effectively
• Ability to maintain confidentiality and professionalism
• Ability to foster a culture focused on safety, innovation and teamwork
• Demonstrated skill in SaskPower’s competencies
• Must have a continuing record of professional development 

A suitable combination of relevant education and experience may also be considered